Question

Part A ( 4 marks)

A new project has been initiated by senior management to automate logistics processes in your company. A large budget has been allocated to this project because of its importance to the company's operations. You have been asked to present to senior management two reasons for software to be made by your own company and two reasons to buy ready-made solutions. What would you present?

Part B

Your company located in Australia requires the development of a customised digital tablet to use in hospital management of critically ill patients due to a pandemic. Three electronics manufacturers (one from South America, the second from Africa and a third from Middle East) have submitted bids to be suppliers. You are given a team of ten people including yourself (you can specify their expertise) to investigate the entire procurement and supply in two months. Describe who and what you would assign your team members to do. (You may assume that they can travel easily if required.)

Answer 1

Solution 1: The two reasons why the organization must develop the software system on its own:

1. The organization has the total control over the time as well as the monetary resources.
2. The ownership of the code is completely associated with the parent organization and hence the application would be safe and secured.

Two reasons the organization must hire some vendor organization to develop the software are:

1. The software application has to be developed by the vendor organization and hence the parent organization does not have to worry about the processes, scheduling as well as the other issues as they just have to pay the vendor organization once and the rest has to be taken care about them.
2. The organization saves a lot of time for themselves that can be utilized in developing and operating other business processes by giving the contract for software development to some vendor organization.

Solution 2: Hardware procurement is a very important process within an organization as it allows the necessaru business processes to run smoothly and perfectly. These hardware systems actually allow the personnel to perform the communication as well as many other necessary computations just to fulfill all the business requirements at the desired amount of time. Now, since you have a team of 10 people you can divide the tasks among all the team members must be assigned the tasks according to their roles and responsibilities.

1. Two team members can be given the task of gathering the information regarding the requirements for the hardware that is going to be procured from the vendor organization.
2. Two team members can be assigned with the task of analysing the value of the hardware devices that are going to be procured.
3. Three team members should be assigned the task for the negotiations with the vendor organization that mainly include the contract administration as well as the monitoring and the evaluation of the purchase order and the payment fulfilment.
4. The last three members should be involved with the keeping of the records associated with the procurement contracts as well as the logistics involved in getting those pieces of hardware safely back to the organization's offices.

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