Question

What are the benefits and drawbacks to using tables in a Word document? If you were advising someone who has never used tables, what suggestions would you recommend?

Answer 1

The benefits of using table is that you can easily find data which you want to search because in a table format data is already summarized and has information column for each title. The data is easy to arrange in table format. Useless data can be eliminated in table format. Table format provide a visual grouping of information.

Disadvantage of table use is that you can squeeze small number of columns and sometimes page size is increased for the same data displayed without a table.

If someone first time going to use table I would advise him to use small data and less number of column. Each row and column will represent the specific data. Title should be very meaningful.