Question

(7)

Planning and conducting the project scope meeting is an initial step in the project initiation.

Part 1 - Outline an agenda for a project scope meeting for the development of a new software system that will be an enterprise-wide system to execute and manage all aspects of a national rental car business with 85 locations across the country (5 points).

Part 2 - Types of ContractsThere are several types of contracts-typical in business operations and project management.

List and describe each of the four types of contracts commonly utilized (5 points).

Answer 1

a) Project scope meeting agenda

Agenda for Project Scope Meeting

Prepared on Ms Word

By Alexa M, Proprietor

Attendees:

Date & Time of Meeting:

Location of Meeting: Business Hall, Second Floor

Subject: Discussion on new project scope for development of new software system

Agenda Items:

1. Call to order
2. Routine business
   1. Approval of agenda for this meeting
   2. Reading and approval of minutes of last meeting
   3. Committee reports
3. Old Business
   1. Discussion on the feasibility of the proposed project
      1. The capital and resource required to set business at 85 locations across country
      2. The feasibility of implementation and monitoring
      3. The benefits that the company may cater upon, with this project
      4. The arenas where manpower needs to be critically allotted
   2. Discussion on location consideration
      1. Which markets need to be catered upon
      2. The feasibility of each market
      3. The competition in each market
      4. The availability of resources in each market
4. New Business
   1. Presentation of financials to decide the project budget and the proposed financial constraints
   2. Discussion of avenues of budget cut in the project
   3. Discussion on manpower allocation across the 85 markets
   4. Proposal for implementation and roll out
   5. Discussion on the final implications
5. Adjournment

2. Contracts are basically, written agreements to conduct business between 2 or more parties, with a common objective. The various types of contracts used in business are:

• Written contracts
  • Details of the agreement are stated on a legal paper
  • The legal paper is affirmed by both the parties involved
  • Minimizes risk
  • The terms and conditions of the agreement are very clear among the parties
• Verbal contracts
  • Can be a handshake agreement
  • No paperwork is associated with such agreements
  • The clarity of terms and conditions of the agreement may not be maintained
  • Can be very risky and difficult to prove, in case of disputes
• Period contracts
  • A contract template is maintained in which the involved parties agree to do certain business from time to time
  • The acceptance must occur, every time a term is changed, among the associated parties
  • Very flexible agreement
• Standard form contracts
  • Pre-prepared contracts or agreements
  • Terms and conditions are discussed and finalized before signing the agreement
  • Include a lot of legal work
  • Not very flexible