Megan Kris, the Vice-President for Human Resources in Learning,
Inc. was concerned about a recent memo she had recently received
from the CEO's office regarding the possibility of outsourcing the
payroll function to Salary Experts, a growing provider of a variety
of human resource services. She was shocked that the CEO's office
had discussed this matter with the Board of Directors, but failed
to consult her.
Megan was preparing for a meeting with the CEO. In reading the memo
and its attachments, Megan observed the following comparison of
costs in a report prepared by the controller's office:
Payroll department expenses: | |||
Salaries of employees | $ | 210,000 | |
Share of utilities | 75,000 | ||
Share of building rent | 39,350 | ||
Manager’s salary | 69,000 | ||
Computers and supplies | 26,000 | ||
Other department expenses | 20,000 | ||
Total annual expenses | $ | 439,350 | |
Megan also noted that Salary Experts quoted a fixed fee of $125,000
and variable processing costs of $7.50 per employee transaction.
She did not believe that the company will actually
save money by outsourcing the payroll function. For one, she did
not think that the company will actually save all
of the above mentioned amounts. She knew that the payroll
department manager could not be removed from the
company because he had to oversee the payroll function and serve as
a liaison with the outside company. However, all other employees in
the department would likely not be required.
a. Assume Learning Inc. has 14,000 employees on its payroll. Can
the company save money by outsourcing the payroll function?
b. What are the pros and cons of outsourcing the payroll
function?
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Ans Learning, Inc.
Saving from Outsourcing |
||
Salaries To employees |
$210,000 | |
Share of utilities | $0 | |
Share of Building rent |
$0 | |
Manager's Salary |
$0 | |
Computer and Computer Supplies |
$26,000 | |
Other departmental Expenses |
$20,000 | |
Total Saving | a | $256,000 |
Outsourcing cost | ||
Fixed Fee | $125,000 | |
Processing cost | (7.50*14,000) | $105,000 |
b | $230,000 | |
Incremental Saving | (a-b) | $26,000 |
2) Pros And Cons of outsourcing of payroll
Pros: Company can pay more focus on other important work.
More proficient work force is available.
Cons: Salary information is considered important from strategic point of view sharing of this information to rival company lead to loss of strategic advantage of company.
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