Question

This morning as you drove to your job as food service manager at the Pechanga Casino Entertainment Center in Temecula, California, you were concerned to hear on the radio that the local Red Cross chapter put out a call for blood because national supplies have fallen dangerously low. During highly publicized disasters, people are emotional and eager to help out by donating blood. But in calmer times, only 5 percent of eligible donors think of giving blood. You’re one of those few.

Not many people realize that donated blood lasts for only 72 hours. Consequently, the mainstay of emergency blood supplies must be replenished in an ongoing effort. No one is more skilled, dedicated, or efficient in handling blood than the American Red Cross, which is responsible for half the nation’s supply of blood and blood products.

Donated blood helps victims of accidents and disease, as well as surgery patients. Just yesterday you were reading about a girl named Melissa, who was diagnosed with multiple congenital heart defects and underwent her first open-heart surgery at one week of age. Now five years old, she’s used well over 50 units of donated blood, and she wouldn’t be alive without them. In a thank-you letter, her mother lauded the many strangers who had “given a piece of themselves” to save her precious daughter—and countless others. You also learned that a donor’s pint of blood can benefit up to four other people.

Today, you’re going to do more than just roll up your own sleeves. You know the local Red Cross chapter takes its Bloodmobile to corporations, restaurants, salons—any place willing to host public blood drives. What if you could convince the board of directors to support a blood drive at the casino? The slot machines and gaming tables are usually full, hundreds of employees are on hand, and people who’ve never visited before might come down to donate blood. The positive publicity certainly couldn’t hurt Pechanga’s community image. With materials from the Red Cross, you’re confident you can organize Pechanga’s hosting effort and handle the promotion. (Last year, you headed the casino’s successful Toys for Tots drive.)

To give blood, one must be healthy, be at least 17 years old (with no upper age limit), and weigh at least 110 pounds. Donors can give every 56 days. You’ll be urging Pechanga donors to eat well, drink water, and be rested before the Bloodmobile arrives.

The local Red Cross chapter’s mission statement says, in part, that the Red Cross is “a humanitarian organization led by volunteers and guided by the Fundamental Principles of the International Red Cross Movement” that will “prevent and alleviate human suffering wherever it may be found.” All assistance is given free of charge, made possible by “contributions of people’s time, money, and skills”—and in the case of you and your coworkers, a piece of yourselves.

Your task: Write a memo persuading the Pechanga board of directors to host a public Red Cross Blood Drive. You may be able to learn more about hosting a blood drive by visiting the Red Cross site (www.givelife.org: click on “Sponsor a Drive”). Ask the Pechanga board to provide bottled water, orange juice, and snacks for donors. You’ll organize food service workers to handle distribution, but you’ll need the board’s approval to let your team volunteer during work hours. Use a combination of logical and emotional appeals.

Answer 1

To Board of Directors,

The director member team, I would like to bring forward the proposal for hosting a public Red Cross Blood Drive. This drive will help replenish the blood banks for the immediate urgent need of maintaining the national blood supplies. This drive will be hosted in association with America Red Cross, who are the leaders in managing in the blood banks and blood related products.

For the ease of operations I wouls request the Pechanga board to provide bottled water, orange juice and snacks for donors. The food service and the workers for handling the distribution can be arranged from our end. I request your approval to go ahead with this voluntary drive.

Thanking You