Question

Define Organising

Answer 1

Organising is the planning, scheduling and coordinating the tasks, people, and resources before doing any particular activity.Organizing is far broader concept than planning any activity or project.Organizing is a practical method of any planned activity what you have identified for a project.In Business domain, organizing task is the most crucial phase of a project. On this phase, each activity and sub-activity is allocated to different groups or an individual along with the constraints attached to each and every activity.

There are certain steps of organizing.They are broadly categorized into 4 steps for any activity

Identification and division of activities.

In this phase, the organization first determines the total workloads required for a project or activity and then divides the work into smaller elements. Each element is allocated to individuals or a group according to the expertise with resources required for them also taking into consideration.

Grouping the jobs and departmentalization.

Some jobs require group tasks and need more than one employee or workers contribution to it.So after dividing the workload into elements, we need to group the activities similar to each other and having a common knowledge and resources required.For example, you can take the activities performed by finance department in any industry or a specific project.They all are in one department(all finance experts) which handles different elements of a project but work in a similar environment.This step of organizing is very important as we need to identify the expertise of each individual and allocate him/her to a specific group.This step also applies to resources where we need to group the resources required for a specific element of a project.

3, Assignment of responsibilities.

After the division of employment and resources in an organization, each employee or resource will be taking a specific task according to its expertise.He/she must be having some specific duties to perform but they all should work towards a common goal.This phase of organizing should be clearly defined to an employee so that it will not be creating any conflicting situation in future.

4.Co-ordinating the tasks

In this phase, the coordination of each resource and employees is done according to the planned activities earlier.Its usually done by management level and an important task of organizing. It requires coordinating the activities to achieve the common goals.

Organising is a process of practicality where we give life to our action plans with real constraints of the world so, it is far more difficult than a planning phase.