Question

Explain briefly

1)the importance of project management.

2)How does project management enhance the quality of projects?

3)How should organizations manage projects more effectively?

Answer 1

Ans. 1. Importance of Project Management

All the clients that pursue a project have certain strategic goals to meet and the project managers and service providers have a duty to fulfill these goals and to advance them. The architecture and framework of the project should be an appropriate fit within the context of the requirements of the clients, which is ensured by expert project management. Below are some points that may reveal how important project management is.

Delivering value- project management ensures that ambiguity is reduced and the end offering can deliver the value required. The circumstances change and new risks emerge, and continual management of the project at all stages of it ensures that the value that is desired is delivered.

Saving costs- the project manager and the team work at the right time to ensure that the project remains a part of all the realignments. Because veering may result in unnecessary expenditures, project management ensures that all these wastages are avoided.

Leadership and Direction- project management brings in the right direction and leadership to the projects and establishes clear lines of accountability. Leaders promote collaboration, transparency, and other ideas and inspire and motivate the team to deliver their best.

Clear objectives- project management also provides for clear and non-ambiguous objectives and focus areas. The project is broken down into smaller tasks and teams are assigned for accomplishing them. When work is divided into smaller chunks, the objectives are clear and concise. Unrealistic expectations may also cause wastages and ambiguity. Project management ensures that quantifiable outcomes are set and delivered in the right frame of time

Quality planning- the absence of a project manager and project management team may result in the rushing of processes, tightening of schedules, as well as an under-estimation of tasks. All of these occurrences are a cause of the quality reduction. Project management creates the gated phases where teams not only accept the numbers of output but also evaluate the quality and revenue generated. Phased processes provide teams opportunity and time to examine the outputs and to test them, which might be essential for quality assurance and quality control.

Risk management- experienced and qualified project managers will analyze all the risks of a project and put numbers to them as well. The risk mitigation and contingency plans are also created, which can provide alternative courses of action in case a risk actually occurs. science project management main ensures that the process may not feel due to the occurrence of the risk.

project management may provide the subject matter expertise that my we crucial for good leadership and guidance. It ensures that organizations learn from failures and successfully manages the project activity activities well enough and the project has a continuous oversight.

Ans. 2. Enhancement of Quality of Projects

A project does not merely involve providing the outcomes and deliverables to the client. The quality of the offerings or outcomes is also of utmost importance. The quality of a project can be managed by knowing what is important to the stakeholders and clients and by taking measurements timely and setting goals. The delivery should conform to the requirements, which is important for “fitness to use” as well as customer satisfaction.

Project managers undertake the quality planning measures to ensure that the quality of projects is not hampered and the outcome suits the client requirements in the best way. To meet the end goals, a project manager analyses all the information available to him/her at the start of the project itself and figures out ways through which quality will be measured and defects will be prevented. Improvement in quality may require focus in the below-given areas.

a. Grade and quality- the international organization for standardization define quality as the degree to which the set of product’s inherent characteristics fulfill the requirements. Good quality may also imply worthiness and value.

b.Statistics- statistics or the mathematical interpretation of data are useful for analyzing a large number of measurements and the deviations found during statistic analysis help project managers know how well a product meets the specifications when it is produced repeatedly.

c. Tools-for attaining the quality improvement goals of a project, a project manager can use a variety of tools. Some of these include:

Cost-benefit analysis- the analysis shows how costly the quality improvement approaches and activities are when compared to the benefits that they provide for.

Benchmarking- project managers can also use the results of quality planning activities in other organizations to set the goals for their own company.

Experiments- the different approaches are undertaken, and the appropriate tests/procedures are carried out to judge the quality of the outcomes.

Control charts- these charts define the acceptable limits for repetitive functions. The control charts are an important way to keep the tasks and processes within the control limits by identifying the trends.

Cause and effect diagrams- the cause-and-effect diagrams are also called a Fishbone diagram. They are used for identifying causes of errors or defects, which provides for the discovery of problems and their resolution.

Cost of quality- quality planning and maintenance may require many different tasks, activities, and resources. It may include activities like writing and setting of standards, reviewing of the documents, finding out and eliminating causes of defect, reworking on the defects, and other tasks and activities. Determining the cost of quality helps project managers know how well the project is doing and whether the expenditures are appropriate.

Pareto charts, Histograms and Check Sheets- these methods and tools are used for solving the problems related to quality.

d.Quality Assurance and Quality Control- a project manager will have to implement the quality assurance program, which will generate confidence regarding the state of quality controls. Actual operations are scrutinized following the standard processes and so are the outcomes. Corrective actions are also undertaken wherever required.

Therefore it can be said that project management takes a highly structured, scientific, and methodological approach to enhance the quality of projects.

Ans.3. Effective Management of A Project

Effective project management results in the success of the project, and hence the right foundation and framework should be set to ensure that the project outcomes follow the desired. Inclusion of the right technologies, the agility of the company, and securing of talent or relevant skills, are some of the important prerequisites for effective project management. Stakeholders often measure the success of a project in terms of the benefits it provides. Effective project management is based on the below-given factors

. Defining the problem- vagueness and ambiguity are detrimental to the success of the project as they do not allow the efforts to be e focused. Therefore, project managers and project teams analyze the problems deeply to find out the best solutions for them.

b.Planning of resources, schedules, and risks- a project manager and project team have to identify the work, assigned it appropriately, and also procure and distribute the resources. Detailed planning of the schedules is also done. Apart from finances, risks, communications, and other aspects may also have to be evaluated and a firm also needs to ire skilled expert professionals for accomplishing project’s activities.

c.Productive collaboration- a project manager should set the quality targets while keeping the goals in mind and should be regularly encouraging and reminding the workers of the target they need to meet at the next level. Regular collaboration and consultations ensure that responsiveness is improved.

d.Use of tools for monitoring progress- integration of technologies and choosing the right one can be quite crucial for the success of an organization nowadays. Project management tools including software solutions improve the effectiveness of project management by:

-Use of analytics for planning the future steps and for assessing performance.

-Customizing the workflows.

-Adaptation to the changing conditions

-Flexibility in project management practices ensures that employees are better empowered and also flexible to innovate and to be creative.