Question

Your organization wants to hire a consulting firm to purchase and integrate six new web servers.

Create a 2- to 3-page Request for Proposal (RFP) that will minimize procurement related risks for this project. The RFP should contain the following components:

Purpose of the RFP.

Statement of Work/Requirements and Schedule Information

Process for Evaluating the RFP

Submit the RFP to the Assignment Files tab.

Create a 2- to 3-page Request for Proposal (RFP) that will minimize procurement related risks for this project.

The RFP should contain the following components:

Purpose of the RFP. Statement of Work/Requirements and Schedule Information Process for Evaluating the RFP

CMGT/442 Information Systems Risk Management

Answer 1

From ,

Rrr ,

Organising Manager ,

XYZ Co ,

Ddd street,

U.S.A

Date : 24th may 2018

To ,

Mr. Fff ,

M.d of F&f consulting firm ,

Uuu street ,

India.

Subject : Request for proposal letter.

Dear sir / mam

I miss. Rrr is weighting this letter to hooky in order to appeal you to extend your services for our company in relation to purchasing 5 web servers such that you guide us in all purchase decisions and minimise our procurement related risks for this project.

We are glad to work in your association and guidance because we have heard huge about the succesful projects you have taken up and witnessed yout bravery by many co - organisations.

We here by try to provide you with basic information of project and its components.

Work statement in keen :

* guide us in deciding what are the options available for economically viable decision making.

* specific agenda of what to purchase on what and why to purchase the same and what if the purchase does not give required results.

* secondary options of purchase decision.

* where to invest idle funds to reduce risk arising of purchase during its period of equipment preparation.

* deep analysis of various combination of investment decisions in servers.

* clear analysis of discussions whether to rent / purchase.

* if it is economical to opt any data storage center instead of server purchase.

* if any insurance claim necessary in this regard.

* what kind of funds to be invested I such purchases ?

* comparison of various servers to understand which can provide maximum utility to our organisation.

* Any other required decisions and suggestions as per your expertise and working facility.

We are expecting a complete visionary assistance and support from your renowned organisation in order to help in our major decision making.

We hereby clearly ensure that our organisation is ready to provide you with all kinds of information and documents with in the provided legality and acceptable terms.

We hereafter ensure immense support to your organisation and officials in relevant to this specific decision making.

Schedule information :

List of plan being scheduled by working team as per initial appointments fixed however providing option for your confirmation in regard of non availability of time.

27th may 2018 - 11.00 am to 1.pm - Work profile prepared by f&f organisation.

28th may 2018 - whole working hours devoted to analyse proposal of F&F and discuss if any alternatives available and if so what are the possibilities both logically and financially.

31st may - business hours flexible timing - ensure stepwise final procedure and risk factors along with how are they all planned to be balanced from time to time.

The following dates discussion depends on conclusion traced on 31st may 2018.

We are happy to specify that our association continues from the date of contact to next 6 month's for unending procedural web server purchases and specific guidelines on this behalf.

We are hereby glad to let you know that payment details will definitely be as per initially discussed terms and will be presented the same before your work team on the initial day of work participation for your approval via signature.

The additional details of penalties , incentives will also be specified in sub divided clauses in the agreement to ensure mutual understanding terms.

However a copy of the same is being attached to this letter as a soft copy for your initial clarity before signing the contract on the scheduled date.

Even our organisation want to recieve initial structural information from your side to ensure the requisite structural arrangmebts and acceptances by the time of entering contract and we here by list our required documents in order to eliminate ambiguity in this behalf.

* initial proposal format

* papers of initially executed projects of similar kind.

* the possibilities graphs for successful decision making

* Any other document thinks fit as per your expertise for relevant purpose.

In this regard me and my team namely BAARISH will be associated with you where by team includes members viz : miss Rrr , team head

Mr. KKR , mrs. Stella and mr. Yadav , team members.

We are thus keen to work with you as per the decision taken in recent board meeting. Would be waiting for a positive response from your side till then good luck.

Yours Truly ,

Miss. Rrr

XYZ CO

888888888

( Digital signature of org. Manager)