Question

Revise the message implementing an effective persuasive strategy. (Business Communication)

Good morning!

I wonder if you know how bad meetings are around here. We seem to have endless meetings that drag on and on forever. I myself attended five meetings within the building but also was forced to participate in three more conference call meetings. And that was just last week! Nearly every one of those meetings was poorly run. Some should never have been called because they merely announced information after a decision had already been made. Some could easily have been handled in an e-mail. Sometimes I think our meetings are really opportunities to socialize under the guise of "work." Our meetings are huge time suckers.

I'm going to level with you and tell it like it is. Something needs to be done about the lost productivity and sagging employee morale around here. No one likes to waste valuable time attending poorly run or unnecessary meetings. Apparently, our managers have not been trained in how to conduct meetings, although I realize that all of them are professional and have business training.

What we need is a meeting policy or something like that. We need some guidelines or training about how to conduct meetings. Has anyone thought of that? I can think of many ways to improve meetings. Could we please talk about this?

Clint Johnson

Project Manager

Answer 1

Good morning,

I am writing this letter to express my concerns over the increased number of meetings as well as the meeting quality in our workplace.

Last week I had attended eight meetings including three conference call meetings and most of them were poorly run. Some of the meetings were arranged only to announce the decisions already made and some for issues that can be easily handled through e-mails. Though the meetings provide us an opportunity to socialize, they are taking our valuable time. I feel disappointed to inform you that we are losing productivity and employee morale is sagging due to this. Employees are concerned over the bad effects of these unnecessary and poorly run meetings conducted by untrained managers.

In my opinion, a meeting policy with guidelines or training about conducting meetings may help to address this issue. I have other ways also to improve meetings and I would like to discuss with you regarding this in detail. Please provide an appointment to discuss on the same.

I look forward to hearing from you.

Yours sincerely,

Clint Johnson

Project Manager