Question

You are working on a project to develop and evaluate a new or enhanced system to...

You are working on a project to develop and evaluate a new or enhanced system to help people at your college, university, or organization to find jobs. The system must be tailored to your student or work population and be very easy to use. Write a short paper to describe how you would collect requirements for this system, and include at least five requirements in a requirements traceability matrix.

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Answer #1

When you are working on a project to make or better a system to help people at your college or workplace to find jobs, then the system should be made for the student and work for the population and should be simple so people can work their way around it. You can use these following techniques.

  • Interviewing is a good way to have face to face and more interactive ways to communicate with your colleagues and clients. Unlike the next one which is a survey, this can be more personal and you'll get better answers than a computer program could.
  • Surveys are a great way to collect data and get people's opinions! It is also faster and more efficient if you're on a tight schedule.
  • Document analysis is the last one to mention here. You can see how an already existing system is working and make a study based on that.

Five requirements in a traceability matrix that I would use are the following:

  1. Plan meetings with stakeholders who may want to work with your system development because they'll be the first ones that are upfront and into the project.
  2. Make more meetings and surveys to help people who are using your system do its purpose of finding people jobs at the workplace and college.
  3. Study your system to make sure it works and then do an analysis
  4. Make sure you do effective system documentation preparation and make sure to also have nice and helpful guides and other things that can help you and your system development.
  5. Have a team of Business Analysis visits stakeholders who will show them the ropes of the business requirements and how the system is being made and what design is going to be put out of the system.

Managing a project includes identifying your project’s requirements and writing down what everyone needs from the project. What are the objectives of your project? When everyone understands the goal, it’s much easier to keep them all on the right path. Make sure you set goals that everyone agrees on to avoid team conflicts later on. Understanding and addressing the needs of everyone affected by the project means the end result of your project is far more likely to satisfy your stakeholders. Last but not least, as a project manager, you will also be balancing the many competing project constraints.

On any project, you will have a number of project constraints that are competing for your attention. They are cost, scope, quality, risk, resources, and time.

  • Cost is the budget approved for the project including all necessary expenses needed to deliver the project. Within organizations, project managers have to balance between not running out of money and not underspending because many projects receive funds or grants that have contract clauses with a “use it or lose it” approach to project funds. Poorly executed budget plans can result in a last-minute rush to spend the allocated funds. For virtually all projects, the cost is ultimately a limiting constraint; few projects can go over budget without eventually requiring corrective action.
  • Scope is what the project is trying to achieve. It entails all the work involved in delivering the project outcomes and the processes used to produce them. It is the reason and the purpose of the project.
  • Quality is a combination of the standards and criteria to which the project’s products must be delivered for them to perform effectively. The product must perform to provide the functionality expected, solve the identified problem, and deliver the benefit and value expected. It must also meet other performance requirements, or service levels, such as availability, reliability, and maintainability, and have acceptable finish and polish. Quality on a project is controlled through quality assurance (QA), which is the process of evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.
  • Risk is defined by potential external events that will have a negative impact on your project if they occur. Risk refers to the combination of the probability the event will occur and the impact on the project if the event occurs. If the combination of the probability of the occurrence and the impact on the project is too high, you should identify the potential event as a risk and put a proactive plan in place to manage the risk.
  • Resources are required to carry out the project tasks. They can be people, equipment, facilities, funding, or anything else capable of definition (usually other than labor) required for the completion of project activity.
  • Time is defined as the time to complete the project. Time is often the most frequent project oversight in developing projects. This is reflected in missed deadlines and incomplete deliverables. Proper control of the schedule requires the careful identification of tasks to be performed and accurate estimations of their durations, the sequence in which they are going to be done, and how people and other resources are to be allocated. Any schedule should take into account vacations and holidays.
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