Question

Caribbean airports are usually owned by the respective government, however they are run like businesses. Each Caribbean airport is required to manage and fund their operations, while continually expand their business. The Caribbean airports have recently implemented the cloud- based financial management software called Cari-Fin that helps the individual airport’s Finance Department keep record of their income and expenses.
Each airport uses the Cari-Fin program to determine how much each income provider is charged on a periodic basis and the cost per passenger interaction. Periodic charges include the gate space, check-in area, runway time and hangar rentals for the aircrafts, and space rentals for the retail stores. In addition, each airline charges the passenger a departure tax for use of the airport, and each retail store gives a cut to the airport based on the amount spent by each passenger. The Finance Department requests the Airport’s Management required criteria to calculate the various charges. This information is input into the Cari-Fin program, which develops a number of payments plans for the different income provider types. A Payment Plan File is created to store the information on each plan, such as the Plan Code, Plan Name, Company Type, Charges Description, Total, and Payment Period. A report on the various payment plans is compiled from the File and is sent to the Sales Department.
Income providers, such as airlines and retail stores, registers either in person or online. The Sales Department notifies the Finance Department of the new client and the registration information is entered by a clerk into the Cari-Fin program, which includes Company Name, Contact, Telephone Number, Email, Address, Company Registration Number, and Company Description. This information is stored in Client Master File, together with a unique Client ID. This Client ID is emailed to the income provider for future transactions. The Sales Department schedules a meeting with the client to review the various payment plans. The Sales Department notifies the Finance Department of the payment plan chosen and the Client Master File is updated.

Based on the payment plan selected, Cari-Fin automatically generates an invoice for each client when payment is due, which is also stored in the Invoices Database with an Invoice Number, Date, Description, Discount Amount, Total and Status. This invoice is sent to the client via email.
Once payment is received, it is verified against the specified invoice. All payments are based on invoices and are recorded in the Payments Database with a Receipt Number, Date, Payment Method, and Total Paid. The program again emails a receipt. However, an outstanding payment report is also emailed if the payment amount does not match the invoice total or if no payment has been received after 1 week from the invoice date. The Status in the Invoice Database is updated.
Finally, at the beginning of each month, the airport’s Management requests a financial report on income, which Cari-Fin compiles from the various database.

question: : Create a Context Diagram for the use of recording income with the Cari-Fin program from the perspective of the Finance Department.

Answer 1