Question

Technical Writing

Newtown Creek Memo Assignment 2:

Context: You are still the petroleum engineer working as the Lead Project Manager for Project Newtown Creek. You have been working for Enviro-Clean for the past 10 years and enjoying it very much because Enviro-Clean’s corporate values deeply reflect your own passion for cleaning up the environment. You are proud of being able to assume the Lead Project Manager position for Project Newtown Creek and hope that Newtown Creek will be cleaned up successfully. Likewise, you hope your efforts and accomplishments will help you achieve more professional success in the company. As Lead Project Manager, you are required, as previously described, to work with three teams of professionals. You respect all the members of the three teams and want to make sure your relationship with them (and their relationships with each other) are congenial and productive.

While working with Team A and Team C has been going very smoothly, you are not 100% satisfied with Team B’s performance. Team B has been working hard in various aspects and you have actually been impressed with some of the insightful work they have accomplished early on, but there have been some problems along the way. Team B has often been late in meeting the internal deadlines you have given them; consequently, you do not always receive Team B’s progress reports as soon as you need them to produce your own reports to upper-level management. Likewise, several Team B members have not always been present at the monthly planning meetings you hold. Consequently, Team B members are not always informed about various project details; you find that you have been taking extra time out of your busy schedule to explain everything they need to know. Furthermore, and, perhaps most significantly, Team B may not be researching as thoroughly as needed to determine which NY city and state permits the company needs to acquire as the project ensues. On one occasion, Team B began following outdated state guidelines to secure permits for the necessary of dredging of the creek and wasted a week’s time to correct the mistake.

While the project preparation is still in its early stages, you are beginning to worry that any ongoing lack of attention to detail by Team B might jeopardize Enviro-Clean’s ability to start the actual clean-up of Newtown Creek by the target date of September 2020, which, in turn, could potentially prevent the company from securing future city contract bids for other upcoming projects in Lower Manhattan and Staten Island. You want Team B members to improve their performance but don’t want them to think that you have lost your confidence in them. Actually, you know that Team B, like the other teams, has great potential to help get Project Newtown Creek underway. You are relying on Team B as much as the other teams to help your company successfully finish all the necessary preparations to get Project Newtown Creek underway.

Task: Write a clear, concise memo (no more than one page) that aims to get Team B members to improve their performance. Without compromising team/project morale, you should provide specific instructions to help Team B members know what they need to do to improve their efforts. As you write, consider the above rhetorical information, and decide what should be included and what should not be included. Make sure you are being comprehensive enough without being unnecessarily wordy. Revisit the memo checklist about the important components you need to consider as you write and edit. Consider the visual elements of the memo as well as the verbal.

Answer 1

As all the teams are doing good ,The same is with the team B but the kind of potential Team B have they are lacking to utilize that .So, I request Team B to have the following things in mind .

1) Professional work needs to be done with full faith and enjoying the task.

2) The quality of the work should be checked twice.

3) Teamwork is the best way for high efficiency.

4) Timely complete the work and even try to complete it before deadline for good points and bonus .

5)You are good in your work but can be more good with coordination , management among yourselves.