Question

Two orders of 100 units of tyres have just arrived. One from one of GBI’s new vendors, and the other from an existing customer. As the stock manager, you will need to register and assign the stock in the ERP system. The first unit is from a known and credible vendor so you do a quick check through the stock. All seems okay for the first 100 units. The second is from a new vendor so requires the quality to be properly inspected over three days. After inspection, you discover some damages.

Discuss, step by step, how you would register the above scenario in the ERP system.

Answer 1

1) for first 100 units of tyres:

a) go to gateway of ERP > Inventory voucher

b) select the relevant button for physical stock.

c) enter the stock taking date

d) select the name of item from Item list, for which physical stock needs to be recorded.

e) select the godown , if erp has multiple godown

f) select the batch number ( only if any batch wise details are activated in ERP)

g) Enter the physical stock quantity.

2) for second order of 100 units of tyres which has some damaged stock

a) create a godown under under primary.

b) go to the gateway of ERP > inventory voucher.

c) under source ( consumption)

* select damaged/ scrapped item

* select scrap in the column godown

* enter quantity and rate for each stock item.

d) press the relevant key to accept the transaction.