Question

Chocolate Arts Inc. needs your assistance in documenting its business processes for the payroll cycle for paying employees. The following is a narrative. Every Friday after calculating time and payroll, a second payroll clerk runs a database query to retrieve payroll information. This payroll clerk performs a random check of employee time and pay to verify accuracy and validity. Then the payroll clerk inserts check forms and paystubs into a dedicated laser printer and prints the paychecks and paystubs. The controller reviews the paychecks and signs the checks. The payroll clerk inserts the checks and stubs into window envelopes and mails the checks to employees. Requirements Complete the following for Chocolate Arts, Inc. 1. Annotate the narrative; label and number the events. 2. Create an Event-Agent-Database (EAD) table. 3. Build level-0 DFDs for each event in the EAD table and present a combined level-0 DFD.

Answer 1

Event No.	Event	Agent	Database
1.0	Retrieve Payroll Information	Payroll Clerk	Employee Payroll Liablities Account Cash Account Cash Payments Account
2.0	Process Random Check	Payroll Clerk	Employee
3.0	Print Paychecks	Employee**
4.0	Review Paychecks (Manual Process)*	Controller
5.0	Insert Paychecks in the Envelope (Manual Process)*	Payroll Clerk
6.0	Mail the checks (Manual Process)*	Payroll Clerk Employee

* Manual Process are not shown in the DFD

** Since employee is the recipient of the check